Terms of Use - Vacation Planning System

Effective Date: January 1, 2026 | For USAP Partners Only

1. System Access

Access to this system is restricted to:

• • Active USAP partners with vacation allocation rights

• • Authorized administrative personnel

• • HR department staff for system administration

2. Account Responsibilities

• • Maintain confidentiality of your login credentials

• • Do not share your account with others

• • Report any unauthorized access immediately

• • Keep your contact information current

3. Draft Participation Rules

All partners participating in the vacation draft must:

• • Make selections within designated time windows

• • Respect the snake draft order and process

• • Understand that all selections are final once submitted

• • Not exceed allocated vacation weeks (9 weeks per partner)

4. Vacation Week Restrictions

• • Maximum 2 consecutive weeks (except with special approval)

• • Summer weeks (23-32) have limited availability

• • Holiday weeks subject to rotation and seniority

• • Certain weeks may be blocked for practice requirements

5. System Usage Guidelines

Users must NOT:

• • Attempt to manipulate or circumvent the draft system

• • Use automated tools or scripts to make selections

• • Share or disclose other partners' personal information

• • Attempt unauthorized access to administrative functions

6. Changes and Cancellations

• • Vacation selections are final once the draft is complete

• • Changes require approval from HR and affected partners

• • Emergency changes subject to practice policy

• • Unused vacation weeks cannot be carried forward

7. System Availability

While we strive for 24/7 availability:

• • Scheduled maintenance will be announced in advance

• • Emergency maintenance may occur without notice

• • No guarantee of uninterrupted service

• • Alternative selection methods available if needed

8. Compliance and Violations

Violations of these terms may result in:

• • Temporary or permanent system access suspension

• • Loss of vacation selection privileges

• • Disciplinary action per practice policies

• • Manual assignment of vacation weeks by administration

9. Limitation of Liability

USAP and system administrators are not liable for:

• • Technical issues during the selection process

• • Conflicts arising from vacation selections

• • Changes required by practice needs

10. Agreement Modifications

These terms may be updated as needed. Partners will be notified of changes via email. Continued use of the system constitutes acceptance of updated terms.

11. Contact Information

By using the USAP Vacation Planning System, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use.

Last Updated: January 1, 2026 | Version 1.0