Privacy Policy

Effective Date: January 1, 2026 | Internal Use Only

1. Information Collection

The USAP Vacation Planning System collects and stores the following information:

• • Partner identification data (name, email, employee ID)

• • Vacation selections and preferences

• • System usage logs and activity timestamps

• • Draft participation history

2. Data Usage

Information collected is used exclusively for:

• • Managing the vacation draft process

• • Ensuring fair allocation of vacation weeks

• • Administrative reporting and compliance

• • System maintenance and improvements

3. Data Security

We implement appropriate technical and organizational measures to protect your data:

• • Encrypted data transmission (HTTPS)

• • Secure authentication and session management

• • Regular security audits and updates

• • Access restricted to authorized personnel only

4. Data Retention

Vacation selection data is retained for:

• • Current year selections: Maintained throughout the calendar year

• • Historical data: Archived for 3 years for reference and compliance

• • System logs: Retained for 90 days for security and troubleshooting

5. Data Sharing

Your vacation selection data is only shared with:

• • USAP HR Department for administration

• • Practice management for scheduling purposes

• • Other partners (vacation selections only, not personal data)

6. Your Rights

As a USAP partner, you have the right to:

• • View your vacation selections and history

• • Request correction of inaccurate information

• • Receive a copy of your stored data

7. Contact Information

For privacy-related questions or concerns:

8. Policy Updates

This privacy policy may be updated periodically. Partners will be notified of any material changes via email. The latest version will always be available in the system.

Last Updated: January 1, 2026 | Version 1.0